November 18, 2016 Council Minutes
Council - Council Minutes

pdfClick here to view the agenda package for the November 18th, 2016 Council meeting

The Corporation of the Township of The Archipelago

    M I N U T E S    
REGULAR MEETING OF COUNCIL

November 18, 2016

9 James Street, Parry Sound, Ontario

 

Council Members Present:

Reeve:                   Peter Ketchum

Councillors:            

Tom Lundy                       Ward 1
Greg Andrews                  Ward 1
Peter Frost                      Ward 2
Ken Williams                   Ward 3
Gary French                    Ward 3
David Ashley                   Ward 4
John Pepperell                Ward 4     
Rick Zanussi                    Ward 4
Ian Mead                         Ward 5
Grant Walker                   Ward 6

Staff Present:         

Stephen Kaegi – CAO
Maryann Weaver - Clerk
Joe Villeneuve – Manager of Corporate Services
Cale Henderson - Manager of Development & Environmental Services

 

1.         CALL TO ORDER

The meeting was called to order at 9:00 a.m. and commenced with the singing of the National Anthem.

2.         APPROVAL OF AGENDA

Councillor Lundy requested that a closed session item be added to the revised agenda.

16-176                                                                        Moved by Councillor Lundy

                                                                                    Seconded by Councillor Williams

NOW THEREFORE BE IT RESOLVED that the Revised Council Agenda for November 18th, 2016 be approved with the requested addition.

                                                                        Carried.

3.         DISCLOSURE OF PECUNIARY INTEREST

Reeve Ketchum declared a pecuniary interest on Item # 10 (ii) on the revised agenda, specifically the Springhaven Lodge Limited shore road allowance application.

16-177                                                                        Moved by Councillor Lundy

                                                                                    Seconded by Councillor French

NOW THEREFORE BE IT RESOLVED that at the request of Reeve Ketchum, Council approve Councillor Walker to take over as Chair for Item # 10 (ii) on the revised agenda.

                                                                        Carried.

4.         MINUTES OF THE PREVIOUS MEETING

            Regular Meeting Of Council

16-178                                                                        Moved by Councillor Ashley

                                                                                    Seconded by Councillor Andrews

NOW THEREFORE BE IT RESOLVED that the Minutes of the Regular Meeting of Council held on October 14, 2016, be approved.

                                                                        Carried.

            Steering Committees Meeting

16-179                                                                        Moved by Councillor Andrews

                                                                                    Seconded by Councillor Williams

NOW THEREFORE BE IT RESOLVED that the Minutes of the Steering Committees held on October 13, 2016, be approved.

                                                                        Carried.

            Closed Council Meeting Minutes – October 14, 2016

16-180                                                                        Moved by Councillor Frost

                                                                                    Seconded by Councillor Ashley

NOW THEREFORE BE IT RESOLVED that the Closed Council Meeting Minutes held on October 14, 2016, be approved.

                                                                        Carried.

5.         SHORE/CONCESSION ROAD ALLOWANCES

            1304079 Ontario Limited
            (Taylor, Kevin)
            234 Healey Lake Water

16-181                                                                        Moved by Councillor Walker

                                                                                    Seconded by Councillor Mead

NOW THEREFORE BE IT RESOLVED that Council approves the stopping up, closure and conveyance of a portion of the original shore road allowance fronting 234 Healey Lake Water, being Lot 7 of Plan M-292, in the geographic Township of Conger, on the basis of a straight-line extension of the side lot lines, and subject to the passage and registration of a deeming by-law to provide for the merging of the applicant’s property with the shore road allowance being purchased.

                                                                        Carried.

            Reeve Ketchum left his seat and Councillor Walker took over as Chair.

            Springhaven Lodge Limited
            32 Nares Inlet Road

16-182                                                                        Moved by Councillor Frost

                                                                                    Seconded by Councillor French

NOW THEREFORE BE IT RESOLVED that Council approves the application to stop up, close and convey that portion of municipal concession road allowance that traverses Parcel 5556 NS and abuts the Parcel within the limits of the extension of the side lot lines. As per Township Policy, the applicant shall pay fair market value for the portion of concession road allowance, as determined by a certified real estate appraiser.

                                                                        Carried.

Reeve Ketchum resumed his position as Chair.

6.         REPORT OF THE CHIEF ADMINISTRATIVE OFFICER

16-183                                                                        Moved by Councillor Walker

                                                                                    Seconded by Councillor Mead

NOW THEREFORE BE IT RESOLVED that Council receives the Report of the Chief Administrative Officer as distributed.

                                                                        Carried.

7.         DEPUTATIONS

            Andrea Gaspar, CEO, Terry Zanussi, Board Chair and Ashleigh Laughren, Program CoOrdinator. Parry Sound Public Library

Andrea Gaspar, CEO, Ashleigh Laughren, Programming Co-ordinator; and Terry Zanussi, Chair presented to Council the 2017 Budget and provided an update on the current library’s services and programming.

Ms. Gaspar explained that due to the decrease in funding opportunities and continued increase in costs, the Library is seeking continued support from Council with an additional 6.5% to maintain its current level of services.

            Anne Haines, Municipal Property Assessment Corporation- Non Residential Properties (Farm, Multi-Res, Commercial and Industrial, Special and Exempt)

Anne Haines delivered a presentation on the 2016 Assessment Update for Non-Residential Properties, which included: Notice Mailing Schedule, About My Property – Farm and Business, How MPAC assessed farm properties, Annual Changes to Farm Values, Special/Exempt Properties, and Landfills. Ms. Haines reported that the notices for Farm Properties, Business Properties and Multi-Partition Residential Properties were mailed out last month and the notices for Business and Special Purpose Properties, Landfills and Managed Forests are scheduled to go out on November 28, 2016.

            Staff Sergeant Mike Gordon, Detachment Commander for West Parry Sound OPP

Staff Sergeant Mike Gordon introduced himself and thanked Council for the invitation to attend the meeting. There was an informal discussion around some concerns in the Township, including the potential impact a casino could have on Parry Sound, the legalization of marijuana and safety concerns on the water, specifically in the Pointe au Baril and San Souci areas.

8.         BY-LAWS

            Committee Of Adjustment Appointment – Bert Liverance

2016-44                                                                     Moved by Councillor Williams

                                                                                    Seconded by Councillor Frost

That By-law Number 2016-44, being a By-law to appoint a member of Council to the Committee of Adjustment for the duration of the year, be read and finally passed in Open Council this 18th day of November, 2016.

                                                                        Carried.

Council recessed for a meeting of the Committee of Adjustment at 11:08 a.m. and resumed business at 11:28 a.m.

9.         REPORT OF TASK FORCES/COMMITTEES

            Entrance Permit Application – Healey Lake Rd. – Timms

16-184                                                                        Moved by Councillor Walker

                                                                                    Seconded by Councillor Mead

WHEREAS the Township is in receipt of an approved Work Permit from the Ministry of Natural Resources and Forestry with respect to a trail to be constructed in Concessions 4 and 5, Part of Lots 36 and 37, coming off of Healey Lake Road, in the geographic Township of Conger;

AND WHEREAS the users of the trail require an entrance permit from the Public Works Department, prior to commencing upgrades to the trail in compliance with the Work Permit;

NOW THEREFORE BE IT RESOLVED that Council approves the issuance of an entrance permit to Mr. Laurie Timms, the agent working on behalf of all of the users of the trail;

AND FURTHER BE IT RESOLVED that staff takes measures to ensure that access to the trail from Healey Lake Road will be controlled, and will be limited to ATV/snowmobile access only, unless alternative approvals have been sought from the Township.

                                                                        Carried.

            Official Plan Review- Lot Creation/Severance Policies
            Pointe au Baril Islands Neighbourhood

16-185                                                                        Moved by Councillor Williams

                                                                                    Seconded by Councillor French

WHEREAS as part of the five-year review of the Official Plan, the Pointe au Baril Islanders’ Association (PaBIA) has recommended to Council that the minimum lot size required to be eligible for severance in the Pointe au Baril Islands Neighbourhood, be increased from 2 hectares (4.9 acres) to 3 hectares (7.4 acres);

AND WHEREAS Council, staff and representatives of the Pointe au Baril Islanders’ Neighbourhood (PaBIA) have had several meetings and have had several discussions with respect to this change;

AND WHEREAS Council received considerable feedback with respect to a general notice which was circulated to all property owners in the Township, and an additional letter which was sent to those property owners who were specifically, potentially impacted from the proposed change;

NOW THEREFORE BE IT RESOLVED that after extensive review of the matter, Council believes the proposal to increase the minimum lot area required, to be eligible for severance, from 2 hectares (4.9 ac) to 3 hectares (7.4 ac) would not appear to be appropriate;

AND FURTHER BE IT RESOLVED that staff inform the Pointe au Baril Islanders’ Association of Council’s final decision with respect to the minimum lot size eligibility issue.

                                                                        Carried.

            Ontario Municipal Board Hearing - OMB Case No. PL 141348
            MacKenzie Island 97A, Harrison

16-186                                                                        Moved by Councillor French

                                                                                    Seconded by Councillor Williams

WHEREAS Consent Application Nos. B08-14, B09-14 and B10-14 were denied by the Planning Board and subsequently appealed to the Ontario Municipal Board;

AND WHEREAS all parties involved have been diligently working toward a settlement with respect to these properties.

AND WHEREAS the latest proposal is that there are to be no new lots created on Part of Island 97A, the northerly lands being Parcel 1, Part Parcels 2 and 4, Parcel 1721 PSNS, 1920 PSNS and 18021 PSNS, in front of the geographic Township of Harrison;

AND WHEREAS Part of Island 97A, the easterly most portion of the southerly lands being Parcels 1, 6 and 7, Parcel 5000 PSNS, Parcel 7162 PSNS and Parcel 9452 PSNS, in front of the geographic township of Harrison, is to be added to the northerly portion by way of a lot addition;

NOW THEREFORE BE IT RESOLVED that Council supports this settlement that has been negotiated and brought forward by the Township’s legal counsel;

AND FURTHER BE IT RESOLVED that staff informs the solicitor to return to the Ontario Municipal Board with Council’s approval of the latest settlement.

                                                                        Carried.

10.       CORRESPONDENCE

            Council Correspondence

Councillor Zanussi provided an update on the forest fire, reporting that the fire is approximately 30 hectares in size and remains active. Councillor Zanussi explained that the MNR have gone to great lengths to get crews on site, as this is not typical of their fire season. Councillor Liverance requested that staff communicate the Township’s appreciation to the MNR.

Council had a brief discussion around prohibiting electronic devices in Council Chambers during interviews. The Clerk reported that the Council Vacancy Appointment Procedure will be amended to reflect this change.

Council Williams brought forward a discussion on a new requirement of the Municipal Elections Act, that anyone wishing to run for office on a Council must submit 25 signatures from eligible electors supporting the nomination. The Clerk informed Council that a report will be coming forward in the next few months, which will provide an overview of all the changes to the Municipal Elections Act.

16-187                                                                        Moved by Councillor Lundy

                                                                                    Seconded by Councillor Zanussi

NOW THEREFORE BE IT RESOLVED that Council receives the November 2016 Council Correspondence listing.

                                                                        Carried.

Council recessed for lunch at 12:03 p.m. and resumed business at 12:48 p.m.

11.       OTHER BUSINESS

            Seniors Day Luncheon

16-188                                                                        Moved by Councillor Lundy

                                                                                    Seconded by Councillor Andrews

NOW THEREFORE BE IT RESOLVED that Council supports the 2017 Seniors Luncheon to be held at the Pointe au Baril Community Centre and hereby approves of a donation in the amount of $2,000.00.

                                                                        Carried.

            Hydro One Installation of High Voltage Wires – Dollard Bay, Healey Lake. Sue Miller

Council directed staff to follow up with the owner to get more details and to arrange for

representatives from Hydro One and Bell Canada to attend a future meeting to discuss the matter.

            Community Safety Zone – Portion of Hwy 69 through Pointe au Baril

16-189                                                                        Moved by Councillor Andrews

                                                                                    Seconded by Councillor Lundy

NOW THEREFORE BE IT RESOLVED that Council for the Township of The Archipelago supports the application for a Community Safety Zone on Highway 69, through the village of Pointe au Baril.

                                                                        Carried.

            Treetops Community Forest. Request to advance payment schedule for donation.

16-190                                                                        Moved by Councillor Mead

                                                                                    Seconded by Councillor Walker

NOW THEREFORE BE IT RESOLVED that Council approves the request from Treetops Community Forest to advance the payment schedule for the donation, which was previously approved by Council on January 15, 2016.

                                                                        Carried.

            Habitat for Humanity – Pointe au Baril Build – Discussion

Council briefly discussed the meeting held November 16th with Habitat for Humanity representatives. Councillor Lundy was asked to attend the December 1st meeting in PaB and provide an update at the December meeting.

12.       CLOSED MEETING

16-191                                                                        Moved by Councillor Lundy

                                                                                    Seconded by Councillor Liverance

NOW THEREFORE BE IT RESOLVED that Council move into a CLOSED MEETING at 1:07 p.m., pursuant to Section 239(2)(b)(f) of the Municipal Act, 2001,S.O. 2001, c.25, as amended, to deal with personal matters about an identifiable individual, including municipal or local board employees and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

                        i)          Personnel Matters

                                                                        Carried.

            OPEN MEETING

16-192                                                                        Moved by Councillor French

                                                                                    Seconded by Councillor Zanussi

NOW THEREFORE BE IT RESOLVED that Council move out of a CLOSED MEETING at 1:21 p.m.

                                                                        Carried.

13.       OTHER BUSINESS

            Application to Indemnify – Ray Hachigian

Councillor Zanussi requested a recorded vote.

16-193                                                                        Moved by Councillor Walker

                                                                                    Seconded by Councillor Mead

WHEREAS an application has been made by Ray Hachigian to Council for payment for his legal costs;

AND WHEREAS Bylaw No. 2016-18 was approved by Council on May 20, 2016 to provide indemnification for Members of Council, Local Boards, committees, employees or former employees with respect to certain actions or proceedings arising from their duties;

AND WHEREAS Council has determined that Mr. Hachigian’s legal expenses comply with the Indemnification By-law;

THEREFORE BE IT RESOLVED that Council for the Township of The Archipelago hereby agrees to indemnify Ray Hachigian and direct staff to pay all legal costs in the amount of $27,401.36.

                                    Yea                                                     Nay

                        Councillor Mead                              Councillor Andrews

                        Councillor Walker                            Councillor French

                        Councillor Lundy

                        Councillor Frost

                        Councillor Williams

                        Councillor Ashley

                        Councillor Liverance

                        Councillor Zanussi

                        Reeve Ketchum

                                                                        Carried.

            Emergency Management – Appoint an Emergency Information Officer

16-194                                                                        Moved by Councillor French

                                                                                    Seconded by Councillor Mead

WHEREAS pursuant to the Emergency Management and Civil Protection Act R.S.O. 1990, Chapter E.9, as amended, 2009, Ontario Regulation 380/04 establishes the minimum standards for emergency management programs required by municipalities and provincial ministries and supports the requirement in the Act for mandatory emergency management programs;

AND WHEREAS pursuant to O. Reg. 380/04, s.14 (1) the Township of The Archipelago is required to designate an employee of the Municipality as its Emergency Information Officer;

AND WHEREAS pursuant to O. Reg. 380/04, s. 14 (2) the Emergency Information Officer shall act as the primary media and public contact for the Municipality in an emergency;

NOW THEREFORE BE IT RESOLVED THAT the Clerk be appointed as an Emergency Information Officer for the Township of The Archipelago.

                                                                        Carried.

            Emergency Management – Appoint Emergency Management Program Committee

16-195                                                                        Moved by Councillor Ashley

                                                                                    Seconded by Councillor Liverance

WHEREAS pursuant to the Emergency Management and Civil Protection Act R.S.O. 1990, Chapter E.9, as amended, 2009, Ontario Regulation 380/04 establishes the minimum standards for emergency management programs required by municipalities and provincial ministries and supports the requirement in the Act for mandatory emergency management programs;

AND WHEREAS pursuant to O. Reg. 380/04, Part II, Municipal Standards, mandates that every municipality shall have an Emergency Management Program Committee and that this Committee shall be composed of the Community Emergency Management Coordinator (CEMC); such members of Council as may be appointed; municipal employees responsible for emergency management functions and any representatives of outside emergency management organizations deemed appropriate.

NOW THEREFORE BE IT RESOLVED THAT that Council hereby appoints to the Township of The Archipelago’s Emergency Management Program Committee the following: - CAO or designate - Clerk or designate - Finance (Treasurer or designate) - Public Works (Manager of Public Works or designate) – Manager of Corporate Services, and - Any other persons or agency representatives that may be appointed by Council from time to time.

AND FURTHER THAT Council appoint the Township’s CEMC Chair of the committee;

AND FURTHER THAT the Committee is responsible for overseeing the development of the Township’s Emergency Management Program ensuring that appropriate public education activities, training for emergency management officials and staff, and emergency management exercises are undertaken on an annual basis;

AND FURTHER THAT the CEMC shall provide Council with an annual report on the status of the Township of The Archipelago’s Emergency Management Program for their review, consideration and approval.

                                                                        Carried.

14.       BY-LAWS

            Shore Road Allowance By-law
            Irwin, Ted and Sandra
            500 Georgian Bay Water

2016-45                                                                     Moved by Councillor Liverance

                                                                                    Seconded by Councillor Zanussi

That By-law Number 2016-45, being a By-law to close and stop up those parts of the original shore road allowance laid out along the shores of Woods Bay of the Georgian Bay in front of Lot 43, Concession 6, in the geographic Township of Conger, designated as Parts 1 to 5 of Plan 42R-20599, be read and finally passed in Open Council this 18th day of November, 2016.

                                                                        Carried.

            Shore Road Allowance By-law
            McCurdy, Jane
            Part Lots 15 & 16, Concession 10, Conger

2016-46                                                                     Moved by Councillor Mead

                                                                                    Seconded by Councillor Walker

That By-law Number 2016-46, being a By-law to close and stop up those parts of the original shore road allowance laid out along the shores of Blackstone Lake, in front of Lot 15, Concession 11 and in front of the road allowance between Concession 10 and 11, in the geographic Township of Conger, designated as Part 1 of Plan 42R-20573, be read and finally passed in Open Council this 18th day of November, 2016.

                                                                        Carried.

            Concession Road Allowance By-law
            2100166 Ontario Limited (Paul Smith)
            250 South Shore Road

2016-47                                                                     Moved by Councillor Andrews

                                                                                    Seconded by Councillor Mead

That By-law Number 2016-47, being a By-law to close and stop up those parts of the original concession road allowance laid out between Lots 30 and 31, Concession 4, in the geographic Township of Harrison, designated as Part 1 of Plan 42R-20627, be read and finally passed in Open Council this 18th day of November, 2016.

                                                                        Carried.

            Deeming By-law – Requirement of Shore Road Allowance Purchase
            1304079 Ontario Limited (Taylor, Kevin)
            234 Healey Lake Water

2016-48                                                                     Moved by Councillor Walker

                                                                                    Seconded by Councillor French

That By-law Number 2016-48, being a By-law to deem Lot 7 of Plan M-292, in the geographic Township of Conger, not to be a part of a registered plan of subdivision, be read and finally passed in Open Council this 18th day of November, 2016.

                                                                        Carried.

15.       CONFIRMING BY-LAW

2016-49                                                                     Moved by Councillor French

                                                                                    Seconded by Councillor Williams

That By-law Number 2016-49, being a By-law to Confirm the Proceedings of the Regular Meeting of Council held on November 18th, 2016, be read and finally passed in Open Council this November, 2016.

                                                                        Carried.

16.       ADJOURNMENT

16-196                                                                        Moved by Councillor Frost

                                                                                    Seconded by Councillor Williams

NOW THEREFORE BE IT RESOLVED that the Regular Meeting of Council held on November 18, 2016, be adjourned at 1:34 p.m.

                                                                        Carried.

 

TOWNSHIP OF THE ARCHIPELAGO

___________________________               ___________________________

Peter Ketchum, Reeve                                 Maryann Weaver, Clerk

Last Updated on Tuesday, 10 January 2017 09:21