June 23, 2016 Steering Committees Minutes
Committee of the Whole - Committee of the Whole Minutes

The Corporation of the Township of The Archipelago
M I N U T E S    
STEERING COMMITTEES
June 23, 2016
9 James Street, Parry Sound, Ontario


Council Members Present:

Reeve:                   Peter Ketchum

Councillors:            

Tom Lundy                      Ward 1
Greg Andrews                 Ward 1
Peter Frost                      Ward 2

Ken Williams                   Ward 3
Gary French                    Ward 3 (arrived at 9:10am)
David Ashley                   Ward 4
John Pepperell                Ward 4 (arrived at 11:05am)       
Rick Zanussi                   Ward 4
Ian Mead                         Ward 5
Grant Walker                   Ward 6 (arrived at 9:20am)

Staff Present:         

Stephen Kaegi – CAO
Maryann Weaver - Clerk
Cale Henderson - Manager of Development & Environmental Services
Mike Kearns - Manager of Operational Services

 

1.    CALL TO ORDER

Reeve Ketchum called the meeting to order at 8:50 a.m.

2.    FINANCE AND ADMINISTRATION

       Closed Meeting

                            Moved by Councillor Ashley
                            Seconded by Councillor Lundy

NOW THEREFORE BE IT RESOLVED that the Finance and Administration Committee move into a CLOSED MEETING at 8:51 a.m., pursuant to Section 239(3.1) of the Municipal Act, 2001,S.O. 2001, c.25, as amended, for the purpose of educating and training the members.

    i)    First Nations Training

                            Carried.

       Open Meeting

                            Moved by Councillor Lundy
                            Seconded by Councillor French

NOW THEREFORE BE IT RESOLVED that Finance and Administration Committee move out of a CLOSED MEETING at 1:01 p.m.

                            Carried.

3.    THE ARCHIPELAGO AREA PLANNING BOARD

The Committee recessed for a meeting of the Planning Board at 1:02 p.m.

4.    PLANNING

       Official Plan Review Chart

Cale Henderson and Greg Corbett reviewed with the Committee the Draft Policy Comparison Table which identifies all the proposed amendments that have been made to date.  Mr. Henderson reported that staff are working towards an open house and public meeting in August.

       Bump Rock Road Work Permit

Cale Henderson reviewed the work permit application that was submitted to the Ministry of Natural Resources and Forestry (MNRF), explaining that comments from the Municipality are required as part of the application to the MNRF to ensure conformity with local polities and regulations.

Councillor Mead will review the proposal with the local Marina operator and the will be brought back to a future committee meeting.

       Georgian Bay Association Correspondence

The Committee discussed the EBR submissions that were made by Georgian Bay Association concerning the environmental impacts from cage aquaculture.  

Staff was directed to bring a resolution in support of these submissions forward to the June Council meeting.

5.    FINANCE AND ADMINISTRATION CONT’D

       Georgian Bay Association.  Septic Re-inspection

The Committee reviewed the letter from Georgian Bay Association regarding septic re inspection programs.  

Rob Farrow provided an update on the existing re-inspection program.

        Pointe au Baril Canada Day 2017

Councillor Lundy updated the Committee on the various events planned for the PAB Canada Day 2017 celebration.  Councillor Lundy requested that Council approve the donation of the PAB Community Centre, a donation up to a maximum of $5000., assistance from staff to book the dignitaries and that Council appoint the following to the 2017 Canada Day Celebration in Pointe au Baril Committee; Councillor Lundy, Councillor Andrews, Councillor Frost, Councillor French and a staff member.

Staff was directed to bring forward a resolution to the June Council meeting.

6.    PUBLIC WORKS

       Pointe au Baril Sign Application

Mike Kearns reviewed the sign application, explaining that the sign by-law requires written permission from the property owner to be submitted with the application, and in this case the property in question is owned by the Township.

Staff was directed to investigate options, come up with a process on how to deal with applications for signs to be placed on Township property and bring forward to the next meeting for discussion.

        Tender Results – Skerryvore Road

Mike Kearns reported on the tender results for Skerryvore Road Improvement project with a recommendation that the bid submitted by Fowler Construction be accepted.

Staff was directed to bring forward a resolution at the June Council meeting.

        Update on MTO correction of the improper/illegal speed limit signs on Hwy 69 southbound into Pointe au Baril from 80 km/h to 70 km/h

Mike Kearns updated the Committee on the status of the speed signs on Hwy 69 at Pointe au Baril.  Mr. Kearns reported that the MTO have been contacted and he is waiting to hear back.

Staff was directed to follow up with MTO and report back at the July meeting.

         Community Safety Zone in Pointe au Baril

Mike Kearns reported that the Committee did discuss the topic of applying for a community safety zone through Pointe au Baril in 2015, but that no direction was given to staff at that time.

Staff was directed to proceed with filing of the application.

Councillor Andrews expressed some safety concerns on a portion of South Shore Road and asked that this matter be added to the July Committee agenda.

         Pointe au Baril Nursing/Ambulance Station

Mike Kearns provided Council with an update on the status of the Nursing Station/Ambulance Station, noting that the project is behind, but staff is working to mitigate any delays as much as possible.

         Closed Meeting

                            Moved by Councillor French
                            Seconded by Councillor Lundy

NOW THEREFORE BE IT RESOLVED that the Public Works Committee move into a CLOSED MEETING at 5:11 p.m., pursuant to Section 239(2)(b) of the Municipal Act, 2001,S.O. 2001, c.25, as amended, to deal with personal matters about an identifiable individual, including municipal or local board employees.

    i)    Human Resource Matter

                            Carried.

         Open Meeting

                            Moved by Councillor Lundy
                            Seconded by Councillor French

NOW THEREFORE BE IT RESOLVED that Public Works Committee move out of a CLOSED MEETING at 5:16 p.m.

                            Carried.

          Large Item Pickup in Pointe au Baril

This matter was deferred.

         Waste Diversion Ontario Datacall Audit Report

Mike Kearns reported briefly on the 2014 Waste Diversion Ontario Datacall Audit Report.  The report revealed no concerns.

7.    ADJOURNMENT

Meeting adjourned at 5:22 p.m.

 

TOWNSHIP OF THE ARCHIPELAGO

________________________                  ___________________________

Peter Ketchum, Reeve                            Maryann Weaver, Clerk

Last Updated on Thursday, 21 July 2016 10:16