August 18, 2016 Steering Committees Minutes
Committee of the Whole - Committee of the Whole Minutes

The Corporation of the Township of The Archipelago
   M I N U T E S    

STEERING COMMITTEES

August 18, 2016

9 James Street, Parry Sound, Ontario

Council Members Present:

Reeve:                   Peter Ketchum

Councillors:            

Tom Lundy                       Ward 1
Greg Andrews                  Ward 1
Peter Frost                      Ward 2
Ken Williams                   Ward 3
Gary French                    Ward 3
David Ashley                   Ward 4
John Pepperell                Ward 4     
Rick Zanussi                    Ward 4
Ian Mead                         Ward 5
Grant Walker                   Ward 6


Staff Present:         

Stephen Kaegi – CAO
Maryann Weaver - Clerk
Joe Villeneuve – Manager of Corporate Services
Cale Henderson - Manager of Development & Environmental Services
Mike Kearns - Manager of Operational Services

 

1.         CALL TO ORDER

Councillor Ashley called the meeting to order at 9:30 a.m.

2.         FINANCE AND ADMINISTRATION

            Donald Sanderson. Sam Bruno PET Scanner

Donald Sanderson, Chief Executive Officer (CEO) of West Parry Sound Health Centre and Lakeland Long Term Care, at the request of Council, spoke to the Committee about the fundraiser for the Sam Bruno PET Scanner for the Sudbury Hospital. Mr. Sanderson described how a PET scanner works and how they differ from CT or MRI scans.

Mr. Sanderson conveyed that while the PET scanner is an important investment for the north, the West Parry Sound Health Centre is in great need of funds and fundraising.

The Committee discussed a future mail out to the ratepayers. Mr. Sanderson offered assistance with the letter and advised that health centre staff will meet with CAO to assist.

            Fireworks Concerns

Councillor Pepperell expressed his concerns that ratepayers are setting off fireworks without regard for the fire danger rating and our by-law. Staff informed the Committee that fireworks are addressed in the Noise By-law and that staff will be bringing forward a new open burning by-law and noise by-law in the fall for Councils approval. Councillor French recommended that fire lanterns be addressed in the By-law as well.

            Pattison Tax Sale Update

Councillor French reported that the Court approved the release of funds to the Pattison estate and that it has been paid out.

            National Seniors Day Luncheon Update

Councillor Lundy updated the Committee on the plans for the luncheon. The Committee approved the flyer.

3.         PUBLIC WORKS

            Skerryvore Road Project

Mike Kearns reported that the project is on schedule and will be completed by mid-September.

            Phragmites Control

Mike Kearns reported that he will be spraying the municipal road allowance on Healey Lake Rd., Skerryvore Rd. and Woods Bay Rd., as soon as the weather allows.

            North Kapigog Road. Plowing Restrictions

The Committee discussed the request to allow the road to be plowed. Mike Kearns will follow up with ratepayers to explain that the policy will not be changed.

            Railroad repairs on North Shore Rd.

            Request that arms to be added to the signals

Stephen Kaegi relayed to the Committee that CP Rail have confirmed the dates of September 12th and 13th, that the road will be closed for an 8 hour period each day, but they will not confirm the time of the closure until the week before. To prepare the community for the closure, the Committee agreed to distribute the notice to; all residents on North Shore Rd., through PABIA e-blasts, on North Shore Rd., transfer station, post office and liquor store. Staff will liaison with Desmasdon’s for arrange for water taxis and parking, and contact school board for organize student busing. Councillor Andrews agreed to make contact the contractors that might be affected.

Councillor Andrews inquired about arms being installed at crossing. Staff reported that the Municipality is responsible for the full cost of the arms, including maintenance, unless CP Rail has deemed them to be warranted. Stephen Kaegi reported that he is waiting on a price for the arms and cost of maintenance. Staff was directed to request an assessment for the need for arms.

            Roads General Update

Mike Kearns reported that they are continuing the replacement of culverts on North Shore Road. Resurfacing is scheduled for late September.

Stephen Kaegi reported that the meeting with Shawanaga First Nation has been scheduled to discuss the blasting on Skerryvore Rd. It was suggested that Council take the opportunity to discuss a recycling program.

Councillor Andrews reported that the lines on Hwy 529 had not been painted since it was resurfaced and asked that staff contact MTO.

            Pointe au Baril Nursing/Ambulance Station -Update

Mike Kearns reported that the concrete work has been completed and the project is on track, with a substantial completion date of November 1st.

            “No-Wake” buoy/sign requests

The Committee discussed the request and agreed to post signs at Devil’s Elbow Transfer Station.

             Air conditioning at the PAB Community Centre

Councillor Andrews reported that the PAB Seniors Committee have requested air conditioning at the Community Centre. Staff was directed to research grant opportunities, investigate cost of units and operating costs and bring back to September meeting for discussion.

             Waste General Update

Councillor Lundy asked that the large item notice to be posted in large format at the transfer station in Pointe au Baril.

4.         THE ARCHIPELAGO AREA PLANNING BOARD

The Committee recessed for a meeting of the Planning Board at 1:00 p.m.

5.         PLANNING

            Site Plan Development Application No. SP01-16

           (Andrew Land Holdings Inc. / 2100166 Ontario Limited)

Cale Henderson reviewed the proposed site plan development application for the redevelopment of the property historical known as Kenlea Camp.

Staff was directed to bring the by-law forward to the August Council meeting.

           Closed Meeting

                                                                                    Moved by Councillor Frost

                                                                                    Seconded by Councillor Pepperell

NOW THEREFORE BE IT RESOLVED that the Planning Committee move into a CLOSED MEETING at 1:35 p.m., pursuant to Section 239(2)(e) of the Municipal Act, 2001,S.O. 2001, c.25, as amended, to deal with litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

                        i)          Ontario Municipal Board Hearing. OMB Case No. PL 121030

                                    Official Plan Amendment No. 60, Florence Island

                                                                                    Carried.

           Open Meeting

                                                                                    Moved by Councillor Lundy

                                                                                    Seconded by Councillor Pepperell

NOW THEREFORE BE IT RESOLVED that Planning Committee move out of a CLOSED MEETING at 1:40 p.m.

                                                                                    Carried.

6.         ENVIRONMENT

            Love Your Lake – 2015 Shoreline Assessment Summary Reports

            Crane Lake, Healey Lake and Sturgeon Bay

Cale Henderson provided a brief overview of the program and explained that the Township only receives an overall summary of each lake, while each property owner receives a full report on their property. Mr. Henderson reported that Blackstone Lake, Kapikog Lake and Skerryvore Lake are being assessed this summer.

Staff was directed to send a copy of all the summaries to the Associations.

7.         HUMAN RESOURCES

            Policy Manual Changes from 2008 Version

Stephan Kaegi presented the policy manual changes, pointing out a significant change to the compensation of boat mileage. The Committee was asked to review the new manual and get back to the CAO with any questions or concerns. The Policy Manual will come forward for approval at the September meeting.

            CAO 2016 Objectives

The Committee briefly discussed the CAO 2016 Objectives. Reeve Ketchum asked that the Committee review the document and get back to him if there are concerns.

            Closed Meeting

                                                                                    Moved by Councillor Andrews

                                                                                    Seconded by Councillor Ashley

NOW THEREFORE BE IT RESOLVED that the Human Resources Committee move into a CLOSED MEETING at 2:06 p.m., pursuant to Section 239(2)(b) of the Municipal Act, 2001,S.O. 2001, c.25, as amended, to deal with personal matters about an identifiable individual, including municipal or local board employees.

            i)          Human Resources

                                                                                    Carried.

            Open Meeting

                                                                                    Moved by Councillor Andrews

                                                                                    Seconded by Councillor Williams

NOW THEREFORE BE IT RESOLVED that Human Resources Committee move out of a CLOSED MEETING at 2:29 p.m.

                                                                                    Carried.

8.         ADJOURNMENT

Meeting adjourned at 2:29 p.m.

 

TOWNSHIP OF THE ARCHIPELAGO

________________________                   ________________________

Peter Ketchum, Reeve                             Maryann Weaver, Clerk

Last Updated on Thursday, 29 September 2016 07:58