November 17, 2016 Steering Committee Minutes
Committee of the Whole - Committee of the Whole Minutes

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The Corporation of the Township of The Archipelago

    M I N U T E S    
STEERING COMMITTEES

November 17, 2016

9 James Street, Parry Sound, Ontario

 

Council Members Present:

Reeve:                   Peter Ketchum

Councillors:            

Tom Lundy                      Ward 1
Greg Andrews                 Ward 1 (left seat at 2:45pm)
Peter Frost                      Ward 2

Ken Williams                   Ward 3
Gary French                    Ward 3
David Ashley                   Ward 4
John Pepperell                Ward 4        
Rick Zanussi                   Ward 4 (arrived at 9:15am)
Ian Mead                         Ward 5
Grant Walker                   Ward 6

Staff Present:         

Stephen Kaegi – CAO
Maryann Weaver - Clerk
Joe Villeneuve - Manager of Corporate Services
Cale Henderson - Manager of Development & Environmental Services
Mike Kearns - Manager of Operational Services

 

1.         CALL TO ORDER

Councillor Williams called the meeting to order at 9:00 a.m.

2.         PUBLIC WORKS

            Budget Discussions

Mike Kearns presented the roads budget, including roads north and south, solid waste, cemetery, nursing station/ambulance base, community centre, access points and holiday cove. The Committee discussed the capital budget.

            Entrance Permit Application – Healey Lake Rd. - Timms

Staff updated the Committee on the entrance permit application submitted by the Timms. The Committee directed staff to bring forward a resolution to the November Council.

            Private Services located in Municipal Culvert

Mike Kearns reported that while investigating a failing culvert, staff located a water line and well-pump powerline located inside a culvert.

Staff was directed to notify the owner that the lines were discovered and inform them that proper authority from Hydro One will be required for the private services to remain.

            Phragmites Control Strategy Update

Mike Kearns reported that the phragmites along Healey Lake Road has been sprayed and that the area along Skerryvore Road was cut and tarped onsite to limit the possible spread of viable seeds.

            Nursing Station/Ambulance Base - Update

Mike Kearns reported that the nursing station is now closed in and the contractors are just finishing up the roof.

            Request to establish a community sports night for kids

Mike Kearns updated the Committee on a request from a ratepayer to begin a Community Kids Night in Pointe au Baril at the Community Centre. Mr. Kearns reported that the insurance company is recommending additional insurance to provide coverage for all community group users. Staff was directed to proceed with the purchase of the insurance.

            Regulations for Township Docks/Parking Areas

Councillor Walker reported a situation that took place this summer on Kapikog Lake, explaining that a large barge was left at the dock for the summer and caused significant damage. The Committee discussed passing a by-law to regulate the use of Township docks. Staff was directed to draft a by-law to bring forward to a future meeting.

           Waste Operations – North and South

Mike Kearns reported no issues.

            Shawanaga First Nations

Mike Kearns provided an update on his meeting with Shawanaga First Nation Staff, reporting that Shawanaga have filed an application with the Community Infrastructure Partnership Program to assist with the development and implementation of a joint solid waste management agreement.

The Committee recessed for a 5 minute break.

3.         PLANNING

            Official Plan Review – Pointe au Baril Islands Neighbourhood

Cale Henderson provided a review of the request put forward by the Pointe au Baril Islanders’ Neighbourhood (PaBIA), for an amendment to the lot creation policies in the Pointe au Baril Islands neighbourhood. Mr. Henderson summarized the reasons for his recommendations, which the Committee was in agreement with.

Staff was directed to remove the proposed policy change from the Draft Official Plan, inform the Pointe au Baril Islanders’ Association of the Committee’s final decision and to bring a resolution forward to the November Council meeting for approval.

            OMB Review

Cale Henderson provided a brief update on the Town Hall meeting he attended in Sudbury.

The Committee recessed for lunch at 12:10 pm, and resumed business at 12:40 p.m.

            Crown Reserves

Cale Henderson reported that the MNRF has deferred all new applications to purchase crown land reserves, including the substantial delays with outstanding applications.

The Committee directed staff to follow up with the Ministry on the status of an individual application.

            Budget Discussions

Cale Henderson presented the Planning Budget, noting a slight increase for wages.

4.         THE ARCHIPELAGO AREA PLANNING BOARD

The Committee recessed for a meeting of the Planning Board at 1:00 p.m. and resumed business at 1:24 p.m.

            Closed Meeting

                                                                                    Moved by Councillor Ashley

                                                                                    Seconded by Councillor Liverance

NOW THEREFORE BE IT RESOLVED that the Planning Committee move into a CLOSED MEETING at 1:25 p.m., pursuant to Section 239(2) (f) of the Municipal Act, 2001,S.O. 2001, c.25, as amended, to deal with advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

i)          Ontario Municipal Board Hearing. OMB Case No. PL 141348
            Mackenzie Island (Kaufman)

                                                                                    Carried.

            Open Meeting

                                                                                    Moved by Councillor French

                                                                                    Seconded by Councillor Liverance

NOW THEREFORE BE IT RESOLVED that the Planning Committee move out of a CLOSED MEETING at 1:39 p.m.

                                                                                    Carried.

5.         HUMAN RESOURCES

            Closed Meeting

                                                                                    Moved by Councillor Mead

                                                                                    Seconded by Councillor Ashley

NOW THEREFORE BE IT RESOLVED that the Human Resources Committee move into a CLOSED MEETING at 1:42 p.m., pursuant to Section 239(2)(b)(f) of the Municipal Act, 2001,S.O. 2001, c.25, as amended, to deal with personal matters about an identifiable individual, including municipal or local board employees and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

                        i)          Personnel Matters

                                                                                    Carried.

            Open Meeting

                                                                                    Moved by Councillor Frost

                                                                                    Seconded by Councillor Ashley

NOW THEREFORE BE IT RESOLVED that the Human Resources Committee move out of a CLOSED MEETING at 2:32 p.m.

                                                                                    Carried.

The Committee recessed for a 10 minute break.

6.         ENVIRONMENT

            Georgian Bay Association - 100th Anniversary Symposium

The Committee discussed the upcoming GBA meeting.

Councillor Ashley requested topics for a future Deerhorn Conference, but Reeve Ketchum suggested that Council wait to see what Georgian Bay Associations priorities are.

            GBBR Year End Report

David Bywater of Georgian Bay Biosphere Reserve provided an update on the GBBR Year End Report, touching on programs, events, workshops, water quality monitoring and next steps.

            2017 GBBR Work Plan and Budget

Delaina Arnold of Georgian Bay Biosphere Reserve reviewed with the Committee the proposed 2017 GBBR Work Plan and Budget, touching on each program area and goals.

7.         FINANCE AND ADMINISTRATION

            Discussion on Governance/Procedural By-law

The Committee discussed the current Procedural By-law and the need for a review. The Clerk reported an updated By-law will be coming forward for discussion at a future meeting.

            By-law Enforcement – Draft By-laws

Joe Villeneuve presented draft Fireworks, Open Burning and Parking By-laws. The By-laws will be coming back to a future Committee meeting for further discussion.

The Committee recessed for a 5 minute break.

            Budget Discussions

Wendy Hawes presented the Administration budget, including GIS, 911, WPSGN, By-law Enforcement and Fire Protection. No issues were identified.

The Committee discussed the request for sponsorship from the OBOA and approved a donation within the silver sponsorship range of $1,000 to $2,999 to be added to the budget.

The Committee noted that the donation request for the Pointe au Baril Community Christmas Party was already in the proposed budget.

            Vacancy on Committees/Task Forces

The Committee discussed the current vacancies and the procedure to fill them. The Committee agreed to defer the matter to the December Committee Meeting.

8.         STRATEGIC PLANNING AND POLICING

            Water Access Issues and Concerns

The Committee discussed the lack of access in the south and whether there was need to explore opportunities.

9.         ADJOURNMENT

Meeting adjourned at 5:32 p.m.

TOWNSHIP OF THE ARCHIPELAGO

_________________________                 ___________________________

Peter Ketchum, Reeve                               Maryann Weaver, Clerk

Last Updated on Tuesday, 10 January 2017 09:20