December 15, 2016 Steering Committee Minutes
Committee of the Whole - Committee of the Whole Minutes

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The Corporation of the Township of The Archipelago
    M I N U T E S    

STEERING COMMITTEES

December 15, 2016

9 James Street, Parry Sound, Ontario

Council Members Present:

Reeve:                   Peter Ketchum

Councillors:            

Tom Lundy                      Ward 1
Greg Andrews                 Ward 1
Peter Frost                      Ward 2

Ken Williams                   Ward 3
Gary French                    Ward 3
Bert Liverance                 Ward 4
David Ashley                   Ward 4      
Rick Zanussi                   Ward 4 (arrived at 9:17am)
Ian Mead                         Ward 5

Council Members Absent:  Councillors:              Grant Walker          Ward 6

Staff Present:         

Stephen Kaegi – CAO
Maryann Weaver - Clerk
Joe Villeneuve - Manager of Corporate Services
Cale Henderson - Manager of Development & Environmental Services
Mike Kearns - Manager of Operational Services

 

1.         CALL TO ORDER

Councillor Ashley called the meeting to order at 9:00 a.m.

Councillor Ashley requested an addition to the Finance and Administration Committee agenda and for an amendment to the order of items. The Committee agreed.

2          FINANCE AND ADMINISTRATION

            Draft Procedural By-law

The Committee discussed the recommendation to operate as a Committee of the Whole. The Committee was in agreement. Staff was directed to draft the new procedural by-law accordingly.

The Committee agreed to review the new procedural by-law in sections starting in the New Year.

            Appointment of Nomination Committee

The Committee discussed and agreed to appoint a nomination committee to fill the vacancies and as a result Councillor Frost and Councillor Liverance, along with Reeve Ketchum, were appointed as the Nomination Committee.

The Committee agreed to meet that day to discuss nominations and report back.

            Budget Discussions

The Committee reviewed the donation budget. Councillor Andrews suggested that the donation to the CBDC be increased. Staff was directed to find out what the surrounding municipalities are contributing and report back.

            Request for Township Float in 2017 Santa Claus Parade - Lauralee Kennedy

Councillor Lundy was informed that all the municipal floats in the parade are Municipal Fire Departments. Councillor Lundy stated that he would relay that information to Lauralee Kennedy.

            2017 National Seniors Day Luncheon- October 2nd

Councillor Lundy reported that the National Seniors Day Luncheon has been scheduled for Monday, October 2, 2017.

            Emergency Management Annual Report

Joe Villeneuve provided an update on the actions taken by the Township to comply with annual requirements of the Emergency Management and Civil Protection Act and Ontario Regulation 380/04 in 2016. Mr. Villeneuve informed the Committee that an audit team from the OFMEM conducted an audit in November and that the final report with findings will be presented to Council.

            Legal Updates

The Committee discussed how they would like to receive a list of outstanding legal issues.

Staff was directed to continue to provide a list in the monthly CAO report, but to provide more detail and to add ‘Legal Update’ as an agenda item to the Finance and Administration Committee every month.

The Committee recessed at 10:40 a.m. for a 10 minute break.

3.         PLANNING

            Zoning By-law Amendment No. Z07-16 - Bunston, Wendy

Cale Henderson summarized the application for the Committee. After a brief discussion on the timing of notice, the Committee directed staff to bring forward a resolution to the December Council meeting, but that include that the Notice of Public Meeting be circulated for a meeting to be held during the summer months of 2017.

            Official Plan Five Year Review (OPA No. 61)

The Committee discussed the additional comments that were received with respect to the Official Plan review.

Staff was directed to follow up with the Goulding’s and report back.

The Committee recessed at 11:31 a.m. for a 15 minute break.

4.         PUBLIC WORKS

            Budget Discussions

The Committee discussed the preliminary budget numbers, including capital projects and asked questions and clarification on specific items.

The Committee recessed at 12:15 p.m. for lunch.

5.         THE ARCHIPELAGO AREA PLANNING BOARD

The Committee recessed for a meeting of the Planning Board at 1:00 p.m. and resumed business at 1:20 p.m.

6.         PUBLIC WORKS CONT’D

            Budget Discussions

The Committee reviewed the capital budget numbers. The proposed air conditioner for the PAB Community Centre was discussed. Staff was directed to have a contractor design a system that addresses the needs of the facility and report back for further discussion.

            General Update

As a winter maintenance refresher, Mike Kearns briefly reviewed with the Committee the level of service policy.

            CP Rail –Crossing Arms. North Shore Rd.

Stephen Kaegi reported that CP Rail have quoted $445,161 to install crossing arms, with an annual maintenance fee of $7,452.

Staff was directed to request that CP post a sign that promotes railway crossing safety at tracks on North Shore Rd.

            Nursing Station/Ambulance Base - Update

Stephen Kaegi reported that the date for substantial completion has been revised to February 6th, 2017. The Committee discussed the reasons for the delays.

Staff was directed to follow up with the contractor to ensure they stay on track.

            Request to operate PAB rink

Mike Kearns reported on a request from a volunteer that would like to operate and maintain the Pointe au Baril rink. Mr. Kearns advised that the rink would require repair or replacement of the fixtures for proper lighting and that a suitable snow blower was required for proper operation. The Committee agreed and directed staff to proceed.

            Update on Waste Free Ontario Act

The Committee had a brief discussion on the Waste Free Ontario Act. Mike Kearns informed the Committee that the Waste Free Ontario Act has been enacted. Mr. Kearns reported that he will be attending a meeting in February and will report back.

The Committee recessed at 2:55 p.m. for a 5 minute break.

7.         ENVIRONMENT

            Water Quality - Georgian Bay Biosphere Reserve Report

David Bywater reviewed the Water Quality Monitoring Program Outline including the 2016 results.

8.         HUMAN RESOURCES

            Bill 132, Sexual Violence and Harassment Action Plan Act (Supporting Survivors and Challenging Sexual Violence and Harassment), 2016

Stephen Kaegi informed the Committee that under the new legislation, he has a requirement to act if he becomes aware of an incident. Mr. Kaegi revealed that he was aware of 3 incidents and recommended that a consultant be hired to conduct the investigations. The Committee was in agreement.

            Closed Meeting

                                                                                    Moved by Councillor French

                                                                                    Seconded by Councillor Ashley

NOW THEREFORE BE IT RESOLVED that the Human Resources Committee move into a CLOSED MEETING at 3:44 p.m., pursuant to Section 239(2)(b) of the Municipal Act, 2001,S.O. 2001, c.25, as amended, to deal with personal matters about an identifiable individual, including municipal or local board employees.

                        i)          Human Resource Matters

                                                                                    Carried.

            Open Meeting

                                                                                    Moved by Councillor Andrews

                                                                                    Seconded by Councillor Williams

NOW THEREFORE BE IT RESOLVED that the Human Resources Committee move out of a CLOSED MEETING at 5:33 p.m.

                                                                                    Carried.

9.         ADJOURNMENT

Meeting adjourned at 5:34 p.m.

Last Updated on Thursday, 02 February 2017 10:36