June 22, 2017 Committee of the Whole Minutes
Committee of the Whole - Committee of the Whole Minutes

 

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The Corporation of the Township of The Archipelago
    M I N U T E S    

COMMITTEE OF THE WHOLE

June 22, 2017

9 James Street, Parry Sound, Ontario

 

Council Members Present:

Reeve:                   Peter Ketchum

Councillors:            

Tom Lundy                      Ward 1
Greg Andrews                 Ward 1
Peter Frost                      Ward 2

Ken Williams                   Ward 3
Gary French                    Ward 3
Bert Liverance                 Ward 4
David Ashley                   Ward 4       
Rick Zanussi                   Ward 4
Ian Mead                         Ward 5
Grant Walker                   Ward 6

                                                                                                         

Staff Present:         

Stephen Kaegi – CAO
Maryann Weaver - Clerk
Joe Villeneuve - Manager of Corporate Services
Cale Henderson - Manager of Development & Environmental Services
Mike Kearns - Manager of Operational Services

1.         CALL TO ORDER

Councillor Ashley called the meeting to order at 9:30 a.m.

2.         FINANCE AND ADMINISTRATION

            Staff Presentation - Agenda Process

Maryann Weaver provided a review of the agenda process, touching on Staff and Council roles, timelines and the process of adding items to an agenda.  The Committee agreed to amend the day that the agendas are processed and sent out to Council, to the Friday prior to the meetings.  Staff will amend the Procedure By-law to reflect the amendment and will bring the By-law forward to a future meeting.

            Lis McWalter. Update of Connect to Innovate program and funding request

Lis McWalter provided a brief update on the WPS Smart’s Connect to Innovate funding submission and informed the Committee of a project related task - a Product-Service Description and Preliminary Market Assessment – that WPS SMART wished to initiate. The undertaking would help in identifying the market for potential fibre carriers.  WPS Smart is requesting an advance in loan already supported by Council for the project.  The amount is $30,000.

The Committee was in agreement and directed staff to bring a resolution forward to the June Council Meeting.

            Legal Update

No issues were raised.

            Integrity Commissioner

Stephen Kaegi provided the Committee with a list of potential Integrity Commissioners. 

The Committee directed staff to conduct reference checks for respondents A and C, and report back at the July meeting.

          Closed Meeting

Ken Williams requested an item from the legal portion of CAO report be added to the closed session agenda.  The Committee was in agreement.

                                                                                    Moved by Councillor French

                                                                                    Seconded by Councillor Mead

NOW THEREFORE BE IT RESOLVED that the Finance and Administration Committee move into a CLOSED MEETING at 10:26 a.m., pursuant to Section 239(2)(f)(k) of the Municipal Act, 2001,S.O. 2001, c.25, as amended, to deal with advice that is subject to solicitor-client privilege, including communications necessary for that purpose and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

                                  i)          Transfer and grant of easements and proposed payments

                                  ii)         Tax Sale & Property Standards – Statement of Claim filed in Ontario Superior Court of Justice.

                                                                                    Carried.

            Open Meeting

                                                                                    Moved by Councillor French

                                                                                    Seconded by Councillor Liverance

NOW THEREFORE BE IT RESOLVED that the Finance and Administration Committee move out of a CLOSED MEETING at 10:50 a.m.

                                                                                    Carried.

The Committee recessed at 10:50 a.m. for a 10 minute break.

3.         PLANNING AND BUILDING

            Wiikwemkoong Islands Boundary Claim

The Committee had a brief discussion on the Wiikwemkoong Islands boundary claim.

            Pleasant Cove Resort Condominium – Zoning By-law Amendment application

Cale Henderson summarized the application to remove the holding provision from the subject property.

Staff was directed to bring the by-law forward to the June Council meeting.

            Closed Meeting

                                                                                    Moved by Councillor French

                                                                                    Seconded by Councillor Zanussi

NOW THEREFORE BE IT RESOLVED that the Planning and Building Committee move into a CLOSED MEETING at 11:53 a.m., pursuant to Section 239(2)(e) of the Municipal Act, 2001,S.O. 2001, c.25, as amended, to deal with litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

                                  i)          Ontario Municipal Board Appeal – Zoning By-law Amendment No. Z08-15 - Kansun

                                                                                    Carried.

            Open Meeting

                                                                                    Moved by Councillor Walker

                                                                                    Seconded by Councillor Ashley

NOW THEREFORE BE IT RESOLVED that the Planning and Building Committee move out of a CLOSED MEETING at 12:19 p.m.

                                                                                    Carried.

The Committee recessed at for lunch at 12:20p.m and resumed business at 1:08 p.m.

4.         ENVIRONMENT

            Love Your Lake – 2016 Shoreline Assessment Summary Reports

Blackstone Lake, Kapikog Lake and Skerryvore Bay

Cale Henderson provided a brief overview of the program and reports and reported that 2016 will be the last year for the Love Your Lake Program.

5.         PUBLIC WORKS

            Abandoned Docks

The Committee discussed possible solutions on the abandoned dock issue.

Mike Kearns was directed to prepare an education piece, to be included in the next Township Newsletter, which illustrates how ratepayers can properly dispose of their docks.

            Nursing Station/Ambulance Base

Mike Kearns provided an update on the Nursing Station/Ambulance Base, explaining that all outstanding deficiencies will be completed by next week.

Stephen Kaegi presented the Committee with the proposed sign for the building.

            PAB Canada Day

Councillor Lundy reviewed the last minute changes and requests of the Planning Committee.  The Committee was in agreement with all the requests.

            PaB Community Safety Zone

Councillor Lundy requested an update on the next steps to the submitted application.

Mike Kearns was directed to contact the Ministry of Transportation for an update and report back.

            Proposed Asset Management Regulation

Mike Kearns reported on the proposed Municipal Asset Management Planning Regulation.  The comment period ends on July 24, 2017.

            Playground replacement progress

Mike Kearns reported that he met with the consultant, who advised him that there is limited space for equipment due to the required spacing and separation.

Mike Kearns was directed to investigate what equipment would be possible due to the limited space.

             Waste Sites

Mike Kearns reported that there is a large increase in activity as we move into the summer months.  The Committee discussed the recent closure of the island sites due to severe weather and requested that staff investigate a way to communicate these closures to the ratepayers.

Councillor Andrews stated that the transfer station in Pointe au Baril is overstaffed.  Staff was directed to look back at previous years data and report back.

            Skerryvore Road Project (2016) Deficiency Completion

Mike Kearns reported that Fowlers Construction reinstalled the culvert for the third time.  Once the manufacturer has signed off on the joints, they will begin the surface treatment repairs.

            Skerryvore Subdivision Road Improvements

Mike Kearns reported that culverts have been replaced and staff are now preparing for surface treatment.

            Update on Phragmites Control Progress

Mike Kearns presented the Committee with pictures of phragmites stands that were sprayed last year, demonstrating the success of the spraying.

6.         ADJOURNMENT

Meeting adjourned at 2:37p.m.

TOWNSHIP OF THE ARCHIPELAGO

_____________________________                   ___________________________

Peter Ketchum, Reeve                                         Maryann Weaver, Clerk

Last Updated on Tuesday, 15 August 2017 12:28